Workplace inspection form? Prepare well and then a mobile app

Don't start with the worksite inspectionform right away. In order to carry out a good workplace inspection , a number of conditions must be met. The most important conditions for a workplace inspection are:

Planning inspections tailored to critical safety aspects
Sufficiently trained and independent inspectors
Support from management
Sufficient preparation
Asking questions in interviews for sufficient depth
Effective reporting with a focus on improvements
Workplace inspections are used as a management tool

Forms can be made for the registrations in a workplace inspection : planning inspections or inspection schedule, workplace inspection program, inspection report, deviation (non-conformity). Something needs to be registered at the various points in the inspection process. A form is then simply necessary.

It starts with a workplace inspection schedule or inspection schedule, when should which process, workplace or department be inspected. An inspection programme or questionnaire must be available for each inspection . The inspection results are again included in an inspection report or report. If a VCA / safety criterion is not met, this must be reported: a deviation or observation. The manager (the person responsible for the workplace) must respond to such a deviation with an improvement proposal.

In tabular form:

Form	Purpose	What to capture	Stakeholders
Planning workplace inspection Workplace inspection schedule	Determine when which department, which process will be inspected Demonstrate that all relevant departments and processes are covered.	Which inspections Frequency Status (optional)	Manager Inspector
*Inspection program*	Elaborate in more detail on inspection (work programme) Demonstrate that all relevant norm items are covered	What topics / interviews Which norm items What questions to ask (optional)	Inspector Inspected Persons to be interviewed
*Inspection report*	Record inspection results Demonstrate that inspection has been carried out	Conducted topics / interviews Results Deviations	Inspector Inspected Interviewees
*Deviation*	Record the deviation in question Can be used as a follow-up document for improvement	Deviation Norm item Correction Root cause analysis Corrective action	Inspector Inspected

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With a mobile app, workplace inspections are quick and easy to perform. The data is immediately recorded and centrally available. This makes the progress immediately visible in tables and graphs. It is also immediately clear where the bottlenecks are and management can intervene accordingly.

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Different people therefore play a role in the inspection process. This not only requires a digital workplace inspection form to which several people have access, but also have an active role with their own responsibilities. With a workflow, you enforce a good inspection process. Depending on the flowstep, those involved take action. A workflow is a nice addition to a digital workplace inspection form. Which can also be done as a mobile app.

With Infoware , you can design your own (workplace inspection) forms, in terms of layout AND workflow. The data remains in its own environment and the audit process is transparent. Know how it works: Try it now. Tip: use the photo upload element right away.
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