Workplace inspection form? Prepare well and then immediately digitally

Don't start with the worksite inspection form right away. In order to carry out a good workplace inspection , a number of conditions must be met. The most important conditions for a workplace inspection are:

Planning inspections tailored to critical safety aspects
Sufficiently trained and independent inspectors
Support from management
Sufficient preparation
Asking questions in interviews for sufficient depth
Effective reporting with a focus on improvements
Workplace inspections are used as a management tool

A professional workplace inspection requires a structured and consistent approach, with digital forms playing a crucial role at every stage of the process. From inspection planning and inspection schedules to inspection programs, reports and deviation registrations: everything is recorded uniformly and clearly within one integrated system. This not only creates structure, but also a higher quality and reliability of the registrations.

Each inspection is supported by a digital questionnaire, allowing inspectors to work efficiently and according to fixed criteria.
The results are automatically translated into clear inspection reports, including the identification of deviations and non-conformities.
Managers can respond immediately with targeted improvement measures, which accelerates follow-up and strengthens safety in the workplace.

In tabular form:

Form	Purpose	What to capture	Stakeholders
Planning workplace inspection Workplace inspection schedule	Determine when which department, which process will be inspected Demonstrate that all relevant departments and processes are covered.	Which inspections Frequency Status (optional)	Manager Inspector
*Inspection program*	Elaborate in more detail on inspection (work programme) Demonstrate that all relevant norm items are covered	What topics / interviews Which norm items What questions to ask (optional)	Inspector Inspected Persons to be interviewed
*Inspection report*	Record inspection results Demonstrate that inspection has been carried out	Conducted topics / interviews Results Deviations	Inspector Inspected Interviewees
*Deviation*	Record the deviation in question Can be used as a follow-up document for improvement	Deviation Norm item Correction Root cause analysis Corrective action	Inspector Inspected

[Click here for an instruction with examples or mail your own example]
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By digitally recording workplace inspections, all data is immediately available and real-time transparent for the entire organization. Management has up-to-date dashboards and reports, which immediately show performance, trends and bottlenecks per location or department.

This makes it easy to manage priorities, capacity and risks, and to take corrective actions in a timely manner. In addition, digital registration provides full insight into who carries out which inspection, when it takes place and what the results are. The progress of inspections per region or location can be continuously monitored, which significantly increases grip and control.
In short, a digital working method translates 'to measure is to know' into concrete management information and a demonstrably higher level of safety and quality within the organisation.

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Different people therefore play a role in the inspection process. This not only requires a digital workplace inspection form to which several people have access, but also have an active role with their own responsibilities. With a workflow, you enforce a good inspection process. Depending on the flowstep, those involved take action. A workflow is a nice addition to a digital workplace inspection form.

With Infoware , you can design your own inspection forms, in terms of layout AND workflow. The data remains in your own environment and the inspection process is transparent. To know how it works: Click here. Tip: use the photo upload element right away.
Any substantive questions? Contact us for our business partners.